From compliance and training to scheduling, maintenance and your AI assistant Mae — everything a care home runs on, in one platform.
Built around the frameworks that matter
CQC SAF
Single Assessment
Care Cert
15 standards
Skills for Care
aligned
HSE statutory
full coverage
UK GDPR
EU-hosted
Oliver McGowan
autism + LD
Built-in LMS · 60+ courses · 5 languages
Care Certificate (15 standards), HSE statutory, Oliver McGowan, clinical skills, leadership, role-specific — written, translated, assessed, certificated. Replaces YourHippo, Grey Matter, eLearning for Healthcare and your spreadsheet of who-trained-on-what — in one tab.
15
Care Certificate standards
14+
Statutory & mandatory
10+
Clinical deep dives
5
Languages, native translations
QR
Verifiable certificates
1-click
Clone & customise
UK care courses
Care Certificate · statutory · clinical
Languages built-in
EN · PL · RO · TL · ES
Statutory cert types
Skills for Care + CQC aligned
Days to go live
From signup to first round
The platform
Stop juggling spreadsheets, WhatsApp groups and paper rotas. CareLoop ties every operational thread — compliance, training, scheduling, comms, incidents and shifts — into a single workflow.
Track DBS, manual handling, safeguarding, fire safety and every other cert with traffic-light status and 60-30-14-day reminders.
Form-based courses for self-serve learning, plus face-to-face attendance registers — fully replaces YourHippo for your training stack.
Drag-to-schedule visits across locations. Team members confirm or reschedule from any device — no app install, no password.
Falls, medication errors, safeguarding — log, triage, escalate to the right manager and resolve with a full audit trail.
Open shifts, assignments, no-shows — see your rota at a glance and let team members confirm via magic link, just like visits.
Send reminders by SMS, WhatsApp, or email — every send logged with delivery status, replayable from one inbox.
Carers and nurses see their certs, training to-dos and upcoming visits on their phone. No friction, no training required.
One-click compliance reports, exportable as PDF or CSV — ready to hand over at your next inspection.
Every action — who scheduled, who confirmed, who escalated — written to an immutable log. CQC inspectors love it.
How it works
Import your care homes and team in minutes. We pre-populate roles, the 14 statutory UK certifications and your CQC report template.
Drag visits and shifts onto the calendar. Assign courses. Reminders fire automatically by SMS, WhatsApp or email — and team members respond with one tap via magic link.
Compliance scores update live. Incidents auto-escalate. Pull a CQC-ready report any time. Your inspector sees a green dashboard, not a panicked one.
Stop spending two days a month chasing certs, rotas and inspection prep. With CareLoop it’s one dashboard, every location, and a CQC-ready audit trail from day one.
That’s the loop we’re building — and we’d love your group to be one of the first to run on it.
Start a 14-day pilotFAQ
Those tools focus only on training. CareLoop is purpose-built for UK care groups end-to-end — compliance, visits, comms, incidents, shifts, plus an LMS that matches everything YourHippo offers. One login, one bill, one audit log.
Yes. CareLoop is mobile-first and offline-tolerant. Team members use magic-link login from their own phone — there's nothing to install on a shared device, and shaky WiFi doesn't break confirmations.
We import your CSV or YourHippo export on day one. Expiries, evidence files and pass marks come across — your traffic-light dashboard is live before you've finished onboarding.
Yes. UK-hosted on Supabase EU. Per-organisation data isolation enforced at the database layer. Full audit trail. CQC-aligned reports built-in. Your DPO will be very happy.
Everything in one place — care-home management, team & HR, training & compliance (LMS, certs, audit), and maintenance tracking for fire extinguishers, equipment servicing and safety checks. Talk to us about a tailored rollout for your group.
One system
Care-home management, team & HR, training & compliance, and maintenance — fire extinguishers, equipment servicing and safety checks — all in one beautifully-designed system built for UK operators.
14-day free trial · No credit card required · Cancel anytime